Maximize Impact: Founders’ Guide to High Value Activities

A Guide for Founders Ready to Build Smarter, Live Better

The Systems Trap That Keeps You Small

Let’s be candid: Your business is lying to you. It tells you that success means answering every Slack notification and attending every meeting. The truth, the one no one talks about at networking events, is that 80 percent of your current effort is actually preventing you from scaling.

I know because I made this exact mistake scaling my first company. It almost broke me.

You are stuck in the Systems Trap. You are excellent at execution, but you are overwhelmed by operations. This is where your growth plateaus and your lifestyle suffers. You are not building a business you want to own.

This post is the raw blueprint, the Strategic 80/20 System, I now give my clients. It stops the chaos and ensures you only do the work that actually generates revenue. My coaching brand is built on a non negotiable truth: You must stop working in your business and start working on your business.

The Core Problem: Misaligned Activity vs. Actual Impact

The Pareto Principle, or the 80/20 Rule, is business canon. It states that 80 percent of your results come from 20 percent of your efforts.

Most founders fail to implement it because they confuse Activity with Impact. They feel busy, so they feel productive.

Low Value Activity (LVA)	High Value Activity (HVA)
Checking or replying to all emails.	Writing a single, powerful newsletter that converts five new leads.
Formatting a repetitive client report.	Designing a new Delegation Framework so an assistant can do that report.
Redoing work because “you can do it faster.”	Spending one hour creating an SOP (Standard Operating Procedure) for that task.

Success isn’t about working harder. It is about ruthlessly prioritizing the 20 percent of actions that create the most leverage and revenue. These are your High Value Activities (HVAs).

Phase 1: The 4 Day Activity Audit (Clarity)

You cannot eliminate what you cannot see. The first phase requires absolute, clinical clarity about where your time actually goes.

Step 1: Track Everything (Four Days, 30 Minute Blocks)

For the next four business days, a typical work week, track your time in 30 minute intervals. Track actions not tasks.

• LVA Example: “4:00 PM to 4:30 PM: Searching for a contract template.”
• HVA Example: “9:00 AM to 10:00 AM: Deep work on a new service offering structure.”

Do not judge yourself during this phase. You are purely collecting data.

Step 2: Color Code for Impact

At the end of the four days, look at your tracked actions and apply one of three colors:

1. Red (Low Value Activity / LVA): Tasks you hate doing, tasks that generate zero revenue, or tasks that someone else could do for less than $25 per hour.
2. Yellow (Maintenance Activity / MVA): Necessary admin, bookkeeping, or replying to emails that are necessary but not scalable.
3. Green (High Value Activity / HVA): Tasks that involve direct revenue generation, unique relationship building, or strategic system design.

The goal is to visually confirm that 80 percent of your time is likely spent in the Red and Yellow zones.

Phase 2: Identifying Your Three Core HVAs (Systems)

Once you have your Green coded actions, you must distill them into three core categories. For a scaling solo preneur, your HVAs should always fall into these three buckets.

HVA #1: The Revenue Generator (Sales & Client Acquisition)

This is the only activity that directly puts money in your bank account.

• Examples: Closing calls, strategic relationship building, designing irresistible offers, or writing conversion copy for your new service page.
• The CSI Principle: This is where you establish a True Partnership with your most valuable clients and prospects.

HVA #2: The Leverage Builder (Systems & Delegation)

This activity does not generate revenue today, but it ensures you can handle 10x the business tomorrow.

• Examples: Creating a repeatable client onboarding SOP, writing a training manual for a new hire, or documenting your marketing process.
• The Delegation Map: This is creating the assets that allow you to step away from operational tasks and trust your future team to execute them.

HVA #3: The Visionary (Brand & Identity)

This is the unique thought leadership only you can provide. This is what builds brand authority and allows you to charge premium prices.

• Examples: Deep work on your next Flagship Program structure, outlining your Pillar Content Strategy(like this post), or public speaking.

I just ran this audit with a client, a founder in the FinTech space who swore he had no time. The big reveal?He was personally spending four hours a week troubleshooting minor software bugs his new hire could fix for $30. That’s $160,000 of his CEO time wasted annually. We stopped the bleeding on Monday.

Phase 3: The 80% Elimination Rule (Growth)

Once you have clearly defined your three HVAs, the final phase is applying a ruthless elimination frameworkto everything else.

Red Zone Action (LVA)	Strategy	Delegation Framework
Email/Inbox Zero	Time Block Twice Daily (30 mins max).	Delegate all filtering, scheduling, and standard replies to a Virtual Assistant (VA).
Data Entry/Bookkeeping	Stop doing it yourself.	Systematize via Zapier or QuickBooks, then delegate to a part time bookkeeper.
Repetitive Content Formatting	Stop creating bespoke one offs.	Create five reusable templates for all client or marketing materials, then delegate the execution.

The Power of the Quarter Block

My coaching system uses The Quarter Block: 25 percent of your work week must be dedicated to your three HVAs.

If you work 40 hours, 10 hours must be ruthlessly protected for Revenue, Leverage, and Vision. If a request or LVA conflicts with this protected time, you must say “No” or immediately delegate. This is how you shift from being a technician to being a CEO.

Conclusion: The Path to Sustainable Scale

You’ve seen the blueprint, and you know the truth: systems are what scale. If you keep all your systems in your head, you are building a $50K ceiling on a $500K business.

The Strategic 80/20 System is the structured, non cliché method that allows founders to transition from constant motion to strategic impact.

Ready to Build Smarter, Live Better?

You know the principles of building systems that support the life you want. If you are ready to stop leaving money on the table and explore how structured clarity can transform your business, I encourage you to learn more about my philosophy and services.